Zetsy Installation and Troubleshooting

Upon running the program the first time, a few items need set-up.  The first of which is your shop’s name.

Enter the requested information.   It is important that a valid shop name be given since Zetsy checks for this.  Click the button on the right for <I agree to the terms of Service>.  If a valid shop name is found you will then be asked to allow Zetsy to access your shops information as “YOU”  Etsy will ask the following:  “An application is trying to connect to your account. You are signed in as _________.   An application Zetsy is trying to connect to your account.  “At the bottom of this screen is a blue button that states <Allow Access>. Select this.   All information used by Zetsy is stored on your local drive,    Note the authorization for shop at the bottom of the screen shows what shop is being authorized.

Uopn allowing access the program will return an authorization code which is stored on your local drive.   Generally, this authorization process needs to be done once.   If this authorization is successful you will be notified on screen.  After this the following check screen will be displayed:

The program checks many of the major operational calls of the program to insure everything is working correctly.   This screen van be brought up any time later.  Upon closing of this screen, you are now ready to run the program.   The main screen of Zetsy looks like the following:

Simply clicking the SYNC button will download all of your shops information.  After downloading you shops main logo should appear as well as some information about shop.   See the next screen for details.

If issues arise then a good place to start is to use the menu item Tools : Check Program Operation which will bring up the main diagnostics screen.    Zetsy uses a free Microsoft-supported support program for the data it stores.  If an error occurs that states OLEDB 12 errors, using the installation program provided by Zetsy should solve this problem.  We hope tpmake this more automated in the future as well.


A quick look at the program operations can be here in this topic http://zimpro.co/blog/zetsy-operation-and-features/

Zetsy uses Microsoft Access as the underlying database.   details of this can be in this blog topic.




Support of Multiple Shops

Zetsy supports multiple shops with private access to these shops.  Assuming that your initial shop has been set-up correctly, here is how to set up the second shop

(1) Access the Program Options form by choosing Tools : Program Options from the Menu bar.

(2) Put your second shops name in the Shop1 text entry.  In the example, myladybags is our second shop.

(3) Select OK and close the program.


(4)  Start the program again.  Below the large Sync with Shop button select the drop down box and select your second shop.  After selection you will be told that doing so will clear all data.  This is correct as this prevents two shops data  from being merged!

Now goto the Tools : Give autorization menu and bring up the Authorization menu.   Note that the seconds shop name should be appearing here.  Give authorization in the manner you did for the first shop.   The authorization codes are saved on your computer so you should not have to do this again.

Downloading and Saving your listings

Downloading and saving your listings is one of the things that makes Zetsy different in the Etsy shop management tools.  Zetsy essentially takes a snapshot of your shops listing information and images then downloads them to a local file on your computer.   The downloading step is like with downloading anything off the internet and is dependent upon a host of factors.  Once your listings are downloaded they exist on YOUR computer … and that generally makes operations fast.   All editing is saved locally UNTIL you load them to your shop.  This information is kept locally in the Access database.   We are currently using Access 2007 as the native file structure,   Although Zetsy uses this file structure you only need Access on your system if you wish to directly access this file.   It is possible to convert this information into Excel as well.

You can influence the speed of downloading by choosing what items you wish from your shop.  Large pictures take the longest and should be avoided unless you making catalogs or doing image editing.  Right below the download button is a check mark for image downloads.  This controls whether images are downloaded or not and generally this should be left on.   The other button grayed out in the display below is Update listings.   If you have a saved database and wish to update the listings in this database with the information currently in your shop.  Check this button.

To save time if Zetsy encounters a listing already in the database it skips it UNLESS the update button is checked.   New listings are always downloaded.   These complications are added for very large shops (>100) to save on the time needed to retrieve shop information.

The real choices for image downloading can be found under the Tools| Program options is the following menu item.  Notice at the top are two number entries, Download Pic # and Download Full Size image #.    The number of small images downloaded is controlled by the first one.  The default is 2 since two images can be found in the listing form.  The full size images are important for catalog display or image editing.     Full images take more time to download and will take up the most resources.  If you don’t need them then don’t download them.  For image editing (the subject of an upcoming blog entry) large images can be downloaded one at a time.   The default number is zero and generally this entry should not be larger than 1.   This also is the place which states where the pictures being downloaded reside on your system.   All of your Etsy images downloaded are here.  They are labeled with the Etsy image ID number which is not intuitive at all.  With the Zetsy database though the images and listing information can be rapidly assembled back together again.